NORTHERN AVIATORS
Dated 22nd August 2015
See Distribution:
“DRURIDGE BAY FLY IN”
Reference:
1. Introduction
The Druridge Bay Fly In will take place on the weekend of ____________ . The event is a Northern Aviators organised event and will be open to GA, Light Aircraft, Microlights, Autogyros, Paramotors and Powered Hang-Gliders.
2. Aim
The aim of the weekend is to give pilots/passengers the opportunity to enjoy a fun event, land in a farmer’s field which is directly opposite Druridge Bay beach and to give support “The Forces Children’s Charity Trust” This charity supports children who have lost a father who have been killed on operations whilst serving in the Armed Forces.
3. Concept and General Idea
Druridge Bay is a 7 mile stretch of sandy beach in Northumberland and is one of the most beautiful beaches in the country. Druridge Bay Country Park is situated within this area and has a café and toilet facilities. The Fly In will take place in a farmer’s field at coordinates N55 17 56 23 W001 33 58 45 directly adjacent to Druridge Bay and only 400 metres north of Druridge Bay Country Park.
There will be no landing fees but all we ask is that you make a donation of your choice to the Forces Children’s Charity Trust upon landing at the control point.
Safety Issues
On a good day Druridge Country Park can get up to 3000 members of the public visiting. Pilots are to take extra care when starting up and taxying both in the field.
Pilots will spend a short time over the sea in the circuit and should therefore wear lifejackets as appropriate. In the unlikely event of a ditching in the sea by any aircraft in the first instance the coastguard should be informed on tel no 01262400037 (Humber). They will then activate RNLI station Amble to assist and RAF Boulmer Sea King if necessary. Normal 999 procedures should also be followed.
4. Risk Assessment
A separate risk assessment is attached to this letter at ANNEX A
5. Execution General Outline
As with all aviation events the Fly In is very weather dependant. In the event of a poor weather forecast then the event may be curtailed to one day. Flexibility will be required by all participants for the fly-in weekend. The aim of this letter is to have all planning factors in place so that minimal further planning is required prior to the Fly In.
A temporary Control point will be set up and manned for the duration of the event in the field. This will provide airfield information via hand held radio to all incoming and outgoing aircraft.
Advance Party
An advance party will depart early morning by vehicle to set up the strip and establish communications and set up a control point with air band radio for communication with incoming aircraft. The advance party will include all event staff including Event Organiser, Radio Operator, Safety Officer, Safety Vehicle, Fuel Run Vehicle, and Marshalls
Main Body
The main body i.e. attending aircraft will arrive once the landing strip has been established and adhere to information for landing given by the control point. No aircraft are to land at the strip prior to it being operational.
Camping
Attendees can camp in the field overnight and food and refreshments will be served including a breakfast meal if required. This will be from the Control Marquee which will be set up prior to the event.
Toilet Facilities
Are situated within the Country Park and on site.
Feeding
Druridge Bay Country Park personnel will be providing BBQ Facilities on site. The BBQ may be taken over by Directing Staff after 5pm to provide further food. The BBQ may be located on the beach in the evening depending on weather.
6. Coordinating Instructions
Timings
Final Briefing for Directing Staff 0845hrs
Road Party Departs for Druridge Temporary Strip 0900hrs
Landing Area set up 1000hrs
Comms Checks 1005hrs
Landing Strip Operational and open 1030hrs (Sunday 0900hrs)
Fuel Runs to Amble available on landing from 1200hrs
The Landing Strip
The landing strip is on private land and is bordered by a public road and then the beach to the east. The strip is orientated runway 03 & runway 21. The strip is on flat pasture and is approximately 550 metres long. It has easy road access at the north east corner of the field. There are trees bordering the south end of the strip which are approximately 15-20ft high. At the extreme north end of strip it gently slopes down to a ditch.
Circuits
All circuits to the East of the beach i.e. over the sea thus avoiding overfly of sensitive/built up areas.
All aircraft to join overhead at 1200ft QFE
Circuit height at 800ft QFE
If Wind Direction Westerly = Circuit to East L/H
If Wind Direction Easterly = Circuit to East R/H
If Wind Direction Northerly = Circuit to East R/H
If Wind Direction Southerly = Circuits to East L/H
All Pilots are to avoid flying directly over the Nature Reserves North and South of the Strip as per the Google Maps photograph. These are easily identified as they are both small lakes. Please note that it is okay to overfly the lake within Druridge Bay Country Park but not the lake directly south of it which is one of the nature reserves.
Windsock
A temporary windsock is to be set up at the strip location under the direction of the Event Safety Officer. It will be situated alongside midway up the strip adjacent to the road on the east side of the field.
Actions On
Action on aircraft coming down on beach area- Coastguard and relevant emergency services to be informed immediately by Safety Officer and location passed on. Safety Vehicle to attend in the first instance if conditions allow and pers to extract casualty to a place of safety if necessary. If casualty cannot be moved and injuries are of a serious nature then having administered first aid and leaving First Aid Rep with casualty, emergency services are to be awaited and escorted to location of casualties under direction of Event Organiser.
Action on Control Radio Failure- all approaching aircraft are to call blind whilst approaching/leaving or in the circuit. All pilots are to be vigilant for other aircraft in the area. Be vigilant for other aircraft when joining overhead. This is particularly relevant with slow and fast moving aircraft in the circuit.
7. Service Support
Dress
The Event Organiser and all directing staff and marshals are to wear Day-Glo vests whilst on the ground at the temporary strip and on the beach if relevant.
Equipment
Fire Extinguishers x 3 (Safety Vehicle)
Wrecking Equipment including axe (Safety Vehicle)
First Aid Kit (Safety Vehicle)
Jerry Cans x 10 (Fuel Run Vehicle)
Minimum of 2 x Icom Air-Band Radios
With fully charged batteries (Control)
Booking in Forms (Control)
Charity Container (Control)
White Board (Control)
White Board Markers/Eraser (Control)
Tent (Control)
Table (Control)
Chairs (Control)
Spare Windsock (Safety Vehicle)
Feeding
Staff from Druridge Bay Country Park will be running a BBQ for the event. There is also a café within the Country Park which also sells food. This is about a 10 minute walk south from the field.
Toilets
There are fully functional toilets at Druridge Country Park and a urinal of sorts will be set up at the field.
Transport
1 x safety vehicle to be in position at the beach landing area, during flying operations.
1 x Vehicle tbc required for refuelling.
Fuel
There will be mogas at the temporary strip and no Avgas. Those pilots wishing to refuel for Avgas should do so at Fishburn or Eshott. Mogas fuel runs will be made to Amble approx. 2 miles away.
Medical
In the event of casualties directing staff will administer First Aid. A first Aider will be present throughout and can be contacted via control. Casualty evacuation to be arranged via Coastguard, and emergency services. A first Aid Kit will be situated with the Control Point.
Insurance
All participants are to have a minimum of 3rd party insurance giving at least the minimum coverage required by aviation law. All pilots attending this event are responsible for their own actions and must be not do anything to endanger others. The organisers cannot accept any responsibility for any damage to aircraft attending the event and pilots attending the event must conduct their own risk assessment before coming.
8. Command and Signal
Responsibilities
Druridge Bay Landing Strip
Event Organiser/First Aid Chester Potts
Deputy Organiser Graham Michison
Air Traffic Control Nick Stone
Safety Officer/Control Roger Partington
Safety Vehicle Druridge Bay Staff
Fuel Run Vehicle Michael Leslie
Marshall Derek McCabe
Marshall TBC
BBQ Druridge Bay Staff
9. Locations
Control White Marquee (Landing Strip)
Fuel Runs Control
Safety Officer Control
Marshall Control
Marshall Control
Frequency
The Safety Com frequency 135.475 will be used by control. If for some reason there are problems with this frequency then the Microlight frequency of 129.825 will be used as an alternate. In the event of a communications problems Pilots should continue to call blind to ensure other pilots are aware of their actions and intentions.
Handheld Icom air band radio will be used for air to ground communications from Control to inbound/outbound air traffic.
Telephone numbers
HM Coastguard (Humber) 01262400037
C.W. Potts
Event Organiser
Distribution:
Action:
All Directing Staff
Northern Aviators Group
BMAA Forum
Microlightforum
LAA Forum
Information:
HM Coastguard
Northumbria Police
Newcastle Airport ATC
ANNEX ‘A’
“DRURIDGE BAY FLY IN”
Risk Assessment
Introduction Description of the Event The “Druridge Bay Fly In” is an Aviation Fly-In to be held at Druridge Bay, Northumberland, involving up to 100 aircraft or more depending on weather conditions.
An appropriate Pilots Licence and 3rd Party Insurance is mandatory for those pilots wishing to attend the event. Marshals are supplied by the event organiser to guide pilots after they touch down.
Druridge Bay Landing Strip Airport Manager Name N/A
Address N/A
Postal Code N/A
Tel: N/A
Fax: N/A
Mob: N/A
Email:
Aerodrome Information Airfield; Druridge Bay
Operating Hours: N/A
Runways: 30/21
Circuits: All Circuits to the East
Geographical position: N55.17.56.23 W001.33.584
Radio Frequencies: 135.475 alt 129.825
Radio Navigation Aids: N/A
Aeronautical Hazards: N/A
Danger Areas: N/A
Neighbouring Aerodromes: Eshott Airfield
Alternative Airfields: Eshott Airfield, Felton, Northumberland, NE65 9QJ.
Telephone: 01670 787 881 Mobile 07798771415
Telegraphic Address:
Latitude and Longitude: N5516.84 W00142.82
Core Definitions This simple procedure was originally devised for GA operations but also suits the needs of Light Aircraft and Microlight operations. If you require advice on risk assessment please contact the Flight Ops Inspectorate (General Aviation), Safety Regulation Group, CAA on 01293 573540 or the BMAA Chief Safety Officer on 01869 336003.
The assessment process must be undertaken by someone who is aware of the risks associated with the activity being assessed and who is prepared to use sound judgment in the preparation of the assessment. The assessor should also be aware that, in the event of a subsequent accident or incident, their risk assessment process may be challenged.
Risk = Severity of the Hazard x Likelihood of Occurrence
Types of Hazard Fire in the Air; Mid-Air Collision; Heavy Landing; Passenger Incapacitation in the Air; Fuel Exhaustion; Passenger Incapacitation on the Ground; Ditching; Lightning Strike; Pilot Incapacitation; Structural Failure; Control Failure; Accidents Involving Crowd Casualties; Aircraft Crash; Articles Falling from Aircraft; Runway Blockage; Fire on the Ground; Contaminated Fuel; Loose Articles in Cockpit; Weather Diversion; Loss of Control; Pilot Intoxication; Unauthorised Air Displays; Un-airworthy Aircraft; Contravention of ANO; Bad Circuit Etiquette; Poor Radio Discipline, Undisciplined Airmanship behaviour, Weak Event Management Decisions
Assessment Assessment of likelihood and severity of hazard is subjective and is based on personal experience of the activity under assessment or statistical evidence when available.
Severity of Hazard The severity of a hazard should be assessed under the following headings, depending on the possible outcome should the hazard become a reality, and then allocated a score:
Trivial
Minor Injury
Serious Injury
Single Fatality
Multiple Fatality
1
2
3
4
5
Likelihood of Occurrence The likelihood of the hazard occurring should be assessed against the following headings and again allocated a score:
Highly Unlikely
Possible
Quite Possible
Likely
Highly Likely
1
2
3
4
5
Risk Matrix
Hazard
Severity
Likelihood
Rating
Mitigation
Likelihood after Mitigation
Final
Rating
S
L
S x L
L'
S x L'
Fire in the Air
5
2
10
Fuel shutoff valve/immediate emergency landing Forced landing training /
2
10
Mid-Air Collision
5
2
10
Air/ Ground Radio in use controlling aircraft approach
2
10
Heavy Landing
3
2
6
Pilots Responsibility NPPL
3
9
Passenger Incapacitation in the Air
4
1
4
Pilots Responsibility to land aircraft safely at event so that first aid can be administered to casualty
1
4
Fuel Exhaustion
5
3
15
Pilot Responsibility to carry out fuel assessment prior to flight
2
10
Passenger Incapacitation on the Ground
4
1
4
First Aid Kit in Situe
1
4
Ditching
5
2
10
Coastgurad Informed/Lifejackets advisable
2
10
Lightning Strike
5
1
10
Pilots Responsibility to only fly in safe weather, event organisers to monitor weather forecasts and act accordingly
1
5
Pilot Incapacitation
5
2
10
Up to date medical certificate/First Aid
1
10
Structural Failure
5
2
10
Pilots Responsibility to pre flight check aircraft prior to flight
1
5
Control Failure
5
2
10
Pilots Responsibility to pre flight check aircraft prior to flight
1
5
Accidents Involving Crowd Casualties
5
2
10
Event not open to the public
1
5
Aircraft Crash
5
2
10
Emergency Services called if necessary via Range Control
2
10
Articles Falling from Aircraft
5
1
5
Pilots Responsibility to pre flight check aircraft
1
5
Runway Blockage
5
2
10
Full check of runways prior to ops, marshals controlling aircraft on ground
1
5
Fire on the Ground
5
2
10
Safety Vehicle with Extinguishers on Site
1
5
Contaminated Fuel
5
2
10
Fuel Filter & Carb check by pilots prior to take off
1
5
Loose Articles in Cockpit
2
2
4
Pilots Responsibility to pre flight aircraft
1
2
Weather Diversion
5
3
15
Pilots Responsibility to check weather forecast prior to event alternate airfield to be planned
2
10
Loss of Control
5
2
10
NPPL Training/Forced landing training
1
5
Pilot Intoxication
5
2
10
Threat or execution of Sanctions
1
5
Unauthorised Air Displays
5
2
10
Full Briefing Notes to be read by Attendees/Threat or execution of sanctions
1
5
Un-airworthy Aircraft
5
3
15
Permit to fly
2
10
Contravention of ANO/Rules of the Air
5
2
10
NPPL Training
1
5
Bad Circuit Etiquette
5
2
10
Safety Officer Vigilance by other Pilots
2
10
Poor Radio Discipline
1
3
3
A/G Traffic Information
1
1
Undisciplined Airmanship Behaviour
5
2
10
NPPL Training
1
5
Weak Event Management Decisions
5
2
10
Thorough briefing & Coordination by DS
1
5
Aircraft overshooting Runways
5
3
15
Pilots Responsibility to ensure aircraft capable of landing on sand/grass surface within published runway distance even in nil wind conditions/NPPL training
2
10
Risk Rating The Risk Rating is obtained by multiplying the Severity assessment by the Likelihood assessment.
A resultant figure of less than 6 indicates a low risk; a figure between 6 and 15 a medium risk; and a figure greater than 15 a high risk.
High-risk ratings should generally be deemed unacceptable and mitigation sought to reduce the rating to an acceptable level - medium or better.
Mitigation Mitigation action has been taken to reduce the highest risk ratings.
Examples:
Hazard
Mitigating Action
S
L
R
L’
S x L’
Mid-Air Collision
A/G Traffic Information
5
2
10
1
5
Accident involving Runaway Aircraft
Marshalling, start-up rules
5
3
15
2
10
Prop strike - spectator
Spectator tape, crowd barrier
4
3
12
2
8
Unauthorised Air Displays
Threat or execution of sanctions
4
3
3
2
8
L’ is new likelihood after reduction by mitigation
The content of the above table is for example only and does not imply, nor should you infer, a risk level.
Examples of Mitigating Actions
NPPL Training
Fuel shutoff valve
A/G Traffic Information
Airport Emergency Services
D&D
Forced landing training
1st Aid, Ambulance
Valid Permit
Marshals
Vigilance by other Pilots
Standard pre-flight brief
Airport Emergency Services
Mandatory Occurrence Reports - CA 1678 - Occurrence Report
Petrol receipts
Standard pre-flight brief
ATC, D&D
Threat or execution of sanctions
Final Rating The Final Risk Rating is the figure obtained when the Severity assessment is multiplied by the Mitigating Factor (reduced Likelihood) assessment.
The new resultant figure of less than 6 indicates a low risk; a figure between 6 and 15 a medium risk. A figure greater than 15 a high risk and should be re-mitigated.
Risk Assessment Audit Trail The Organising Body should record and retain the details of their risk assessment process, and furnish a copy to the BMAA.
Organisation The Event Organiser is C W Potts.
Name C W Potts
Address
Postal Code
Mob: 07941368902
Work: 07500028372
Fax: N/A
Email:
Authority Sanctions Available to Organiser/Airport Manager ATC file a CA 939 Report on Alleged Infringements of Air Navigation Legislation
Called to Tower - CA 1261 - ATC Occurrence Report
Mandatory Occurrence Reports - CA 1678
Call local CAA Regional Office/CAA Regulation Enforcement Office
Physical restraint
Police attendance
Member to member complaint procedure
Membership expulsion
Ejection from Beach landing Area
Policy
There will be zero tolerance with respect to any violation of Air Navigation Orders.
Dated 22nd August 2015
See Distribution:
“DRURIDGE BAY FLY IN”
Reference:
- BMAA CODES OF GOOD PRACTICE
- CAP 403 CHAPTER 7 MICROLIGHT AIRCRAFT EVENTS
1. Introduction
The Druridge Bay Fly In will take place on the weekend of ____________ . The event is a Northern Aviators organised event and will be open to GA, Light Aircraft, Microlights, Autogyros, Paramotors and Powered Hang-Gliders.
2. Aim
The aim of the weekend is to give pilots/passengers the opportunity to enjoy a fun event, land in a farmer’s field which is directly opposite Druridge Bay beach and to give support “The Forces Children’s Charity Trust” This charity supports children who have lost a father who have been killed on operations whilst serving in the Armed Forces.
3. Concept and General Idea
Druridge Bay is a 7 mile stretch of sandy beach in Northumberland and is one of the most beautiful beaches in the country. Druridge Bay Country Park is situated within this area and has a café and toilet facilities. The Fly In will take place in a farmer’s field at coordinates N55 17 56 23 W001 33 58 45 directly adjacent to Druridge Bay and only 400 metres north of Druridge Bay Country Park.
There will be no landing fees but all we ask is that you make a donation of your choice to the Forces Children’s Charity Trust upon landing at the control point.
Safety Issues
On a good day Druridge Country Park can get up to 3000 members of the public visiting. Pilots are to take extra care when starting up and taxying both in the field.
Pilots will spend a short time over the sea in the circuit and should therefore wear lifejackets as appropriate. In the unlikely event of a ditching in the sea by any aircraft in the first instance the coastguard should be informed on tel no 01262400037 (Humber). They will then activate RNLI station Amble to assist and RAF Boulmer Sea King if necessary. Normal 999 procedures should also be followed.
4. Risk Assessment
A separate risk assessment is attached to this letter at ANNEX A
5. Execution General Outline
As with all aviation events the Fly In is very weather dependant. In the event of a poor weather forecast then the event may be curtailed to one day. Flexibility will be required by all participants for the fly-in weekend. The aim of this letter is to have all planning factors in place so that minimal further planning is required prior to the Fly In.
A temporary Control point will be set up and manned for the duration of the event in the field. This will provide airfield information via hand held radio to all incoming and outgoing aircraft.
Advance Party
An advance party will depart early morning by vehicle to set up the strip and establish communications and set up a control point with air band radio for communication with incoming aircraft. The advance party will include all event staff including Event Organiser, Radio Operator, Safety Officer, Safety Vehicle, Fuel Run Vehicle, and Marshalls
Main Body
The main body i.e. attending aircraft will arrive once the landing strip has been established and adhere to information for landing given by the control point. No aircraft are to land at the strip prior to it being operational.
Camping
Attendees can camp in the field overnight and food and refreshments will be served including a breakfast meal if required. This will be from the Control Marquee which will be set up prior to the event.
Toilet Facilities
Are situated within the Country Park and on site.
Feeding
Druridge Bay Country Park personnel will be providing BBQ Facilities on site. The BBQ may be taken over by Directing Staff after 5pm to provide further food. The BBQ may be located on the beach in the evening depending on weather.
6. Coordinating Instructions
Timings
Final Briefing for Directing Staff 0845hrs
Road Party Departs for Druridge Temporary Strip 0900hrs
Landing Area set up 1000hrs
Comms Checks 1005hrs
Landing Strip Operational and open 1030hrs (Sunday 0900hrs)
Fuel Runs to Amble available on landing from 1200hrs
The Landing Strip
The landing strip is on private land and is bordered by a public road and then the beach to the east. The strip is orientated runway 03 & runway 21. The strip is on flat pasture and is approximately 550 metres long. It has easy road access at the north east corner of the field. There are trees bordering the south end of the strip which are approximately 15-20ft high. At the extreme north end of strip it gently slopes down to a ditch.
Circuits
All circuits to the East of the beach i.e. over the sea thus avoiding overfly of sensitive/built up areas.
All aircraft to join overhead at 1200ft QFE
Circuit height at 800ft QFE
If Wind Direction Westerly = Circuit to East L/H
If Wind Direction Easterly = Circuit to East R/H
If Wind Direction Northerly = Circuit to East R/H
If Wind Direction Southerly = Circuits to East L/H
All Pilots are to avoid flying directly over the Nature Reserves North and South of the Strip as per the Google Maps photograph. These are easily identified as they are both small lakes. Please note that it is okay to overfly the lake within Druridge Bay Country Park but not the lake directly south of it which is one of the nature reserves.
Windsock
A temporary windsock is to be set up at the strip location under the direction of the Event Safety Officer. It will be situated alongside midway up the strip adjacent to the road on the east side of the field.
Actions On
Action on aircraft coming down on beach area- Coastguard and relevant emergency services to be informed immediately by Safety Officer and location passed on. Safety Vehicle to attend in the first instance if conditions allow and pers to extract casualty to a place of safety if necessary. If casualty cannot be moved and injuries are of a serious nature then having administered first aid and leaving First Aid Rep with casualty, emergency services are to be awaited and escorted to location of casualties under direction of Event Organiser.
Action on Control Radio Failure- all approaching aircraft are to call blind whilst approaching/leaving or in the circuit. All pilots are to be vigilant for other aircraft in the area. Be vigilant for other aircraft when joining overhead. This is particularly relevant with slow and fast moving aircraft in the circuit.
7. Service Support
Dress
The Event Organiser and all directing staff and marshals are to wear Day-Glo vests whilst on the ground at the temporary strip and on the beach if relevant.
Equipment
Fire Extinguishers x 3 (Safety Vehicle)
Wrecking Equipment including axe (Safety Vehicle)
First Aid Kit (Safety Vehicle)
Jerry Cans x 10 (Fuel Run Vehicle)
Minimum of 2 x Icom Air-Band Radios
With fully charged batteries (Control)
Booking in Forms (Control)
Charity Container (Control)
White Board (Control)
White Board Markers/Eraser (Control)
Tent (Control)
Table (Control)
Chairs (Control)
Spare Windsock (Safety Vehicle)
Feeding
Staff from Druridge Bay Country Park will be running a BBQ for the event. There is also a café within the Country Park which also sells food. This is about a 10 minute walk south from the field.
Toilets
There are fully functional toilets at Druridge Country Park and a urinal of sorts will be set up at the field.
Transport
1 x safety vehicle to be in position at the beach landing area, during flying operations.
1 x Vehicle tbc required for refuelling.
Fuel
There will be mogas at the temporary strip and no Avgas. Those pilots wishing to refuel for Avgas should do so at Fishburn or Eshott. Mogas fuel runs will be made to Amble approx. 2 miles away.
Medical
In the event of casualties directing staff will administer First Aid. A first Aider will be present throughout and can be contacted via control. Casualty evacuation to be arranged via Coastguard, and emergency services. A first Aid Kit will be situated with the Control Point.
Insurance
All participants are to have a minimum of 3rd party insurance giving at least the minimum coverage required by aviation law. All pilots attending this event are responsible for their own actions and must be not do anything to endanger others. The organisers cannot accept any responsibility for any damage to aircraft attending the event and pilots attending the event must conduct their own risk assessment before coming.
8. Command and Signal
Responsibilities
Druridge Bay Landing Strip
Event Organiser/First Aid Chester Potts
Deputy Organiser Graham Michison
Air Traffic Control Nick Stone
Safety Officer/Control Roger Partington
Safety Vehicle Druridge Bay Staff
Fuel Run Vehicle Michael Leslie
Marshall Derek McCabe
Marshall TBC
BBQ Druridge Bay Staff
9. Locations
Control White Marquee (Landing Strip)
Fuel Runs Control
Safety Officer Control
Marshall Control
Marshall Control
Frequency
The Safety Com frequency 135.475 will be used by control. If for some reason there are problems with this frequency then the Microlight frequency of 129.825 will be used as an alternate. In the event of a communications problems Pilots should continue to call blind to ensure other pilots are aware of their actions and intentions.
Handheld Icom air band radio will be used for air to ground communications from Control to inbound/outbound air traffic.
Telephone numbers
HM Coastguard (Humber) 01262400037
C.W. Potts
Event Organiser
Distribution:
Action:
All Directing Staff
Northern Aviators Group
BMAA Forum
Microlightforum
LAA Forum
Information:
HM Coastguard
Northumbria Police
Newcastle Airport ATC
ANNEX ‘A’
“DRURIDGE BAY FLY IN”
Risk Assessment
Introduction Description of the Event The “Druridge Bay Fly In” is an Aviation Fly-In to be held at Druridge Bay, Northumberland, involving up to 100 aircraft or more depending on weather conditions.
An appropriate Pilots Licence and 3rd Party Insurance is mandatory for those pilots wishing to attend the event. Marshals are supplied by the event organiser to guide pilots after they touch down.
Druridge Bay Landing Strip Airport Manager Name N/A
Address N/A
Postal Code N/A
Tel: N/A
Fax: N/A
Mob: N/A
Email:
Aerodrome Information Airfield; Druridge Bay
Operating Hours: N/A
Runways: 30/21
Circuits: All Circuits to the East
Geographical position: N55.17.56.23 W001.33.584
Radio Frequencies: 135.475 alt 129.825
Radio Navigation Aids: N/A
Aeronautical Hazards: N/A
Danger Areas: N/A
Neighbouring Aerodromes: Eshott Airfield
Alternative Airfields: Eshott Airfield, Felton, Northumberland, NE65 9QJ.
Telephone: 01670 787 881 Mobile 07798771415
Telegraphic Address:
Latitude and Longitude: N5516.84 W00142.82
Core Definitions This simple procedure was originally devised for GA operations but also suits the needs of Light Aircraft and Microlight operations. If you require advice on risk assessment please contact the Flight Ops Inspectorate (General Aviation), Safety Regulation Group, CAA on 01293 573540 or the BMAA Chief Safety Officer on 01869 336003.
The assessment process must be undertaken by someone who is aware of the risks associated with the activity being assessed and who is prepared to use sound judgment in the preparation of the assessment. The assessor should also be aware that, in the event of a subsequent accident or incident, their risk assessment process may be challenged.
- Hazard - anything that can cause harm.
- Likelihood - the chance or probability that someone or something may be harmed by a hazard.
- Risk = Severity of Hazard x Likelihood of Occurrence.
Risk = Severity of the Hazard x Likelihood of Occurrence
Types of Hazard Fire in the Air; Mid-Air Collision; Heavy Landing; Passenger Incapacitation in the Air; Fuel Exhaustion; Passenger Incapacitation on the Ground; Ditching; Lightning Strike; Pilot Incapacitation; Structural Failure; Control Failure; Accidents Involving Crowd Casualties; Aircraft Crash; Articles Falling from Aircraft; Runway Blockage; Fire on the Ground; Contaminated Fuel; Loose Articles in Cockpit; Weather Diversion; Loss of Control; Pilot Intoxication; Unauthorised Air Displays; Un-airworthy Aircraft; Contravention of ANO; Bad Circuit Etiquette; Poor Radio Discipline, Undisciplined Airmanship behaviour, Weak Event Management Decisions
Assessment Assessment of likelihood and severity of hazard is subjective and is based on personal experience of the activity under assessment or statistical evidence when available.
Severity of Hazard The severity of a hazard should be assessed under the following headings, depending on the possible outcome should the hazard become a reality, and then allocated a score:
Trivial
Minor Injury
Serious Injury
Single Fatality
Multiple Fatality
1
2
3
4
5
Likelihood of Occurrence The likelihood of the hazard occurring should be assessed against the following headings and again allocated a score:
Highly Unlikely
Possible
Quite Possible
Likely
Highly Likely
1
2
3
4
5
Risk Matrix
Hazard
Severity
Likelihood
Rating
Mitigation
Likelihood after Mitigation
Final
Rating
S
L
S x L
L'
S x L'
Fire in the Air
5
2
10
Fuel shutoff valve/immediate emergency landing Forced landing training /
2
10
Mid-Air Collision
5
2
10
Air/ Ground Radio in use controlling aircraft approach
2
10
Heavy Landing
3
2
6
Pilots Responsibility NPPL
3
9
Passenger Incapacitation in the Air
4
1
4
Pilots Responsibility to land aircraft safely at event so that first aid can be administered to casualty
1
4
Fuel Exhaustion
5
3
15
Pilot Responsibility to carry out fuel assessment prior to flight
2
10
Passenger Incapacitation on the Ground
4
1
4
First Aid Kit in Situe
1
4
Ditching
5
2
10
Coastgurad Informed/Lifejackets advisable
2
10
Lightning Strike
5
1
10
Pilots Responsibility to only fly in safe weather, event organisers to monitor weather forecasts and act accordingly
1
5
Pilot Incapacitation
5
2
10
Up to date medical certificate/First Aid
1
10
Structural Failure
5
2
10
Pilots Responsibility to pre flight check aircraft prior to flight
1
5
Control Failure
5
2
10
Pilots Responsibility to pre flight check aircraft prior to flight
1
5
Accidents Involving Crowd Casualties
5
2
10
Event not open to the public
1
5
Aircraft Crash
5
2
10
Emergency Services called if necessary via Range Control
2
10
Articles Falling from Aircraft
5
1
5
Pilots Responsibility to pre flight check aircraft
1
5
Runway Blockage
5
2
10
Full check of runways prior to ops, marshals controlling aircraft on ground
1
5
Fire on the Ground
5
2
10
Safety Vehicle with Extinguishers on Site
1
5
Contaminated Fuel
5
2
10
Fuel Filter & Carb check by pilots prior to take off
1
5
Loose Articles in Cockpit
2
2
4
Pilots Responsibility to pre flight aircraft
1
2
Weather Diversion
5
3
15
Pilots Responsibility to check weather forecast prior to event alternate airfield to be planned
2
10
Loss of Control
5
2
10
NPPL Training/Forced landing training
1
5
Pilot Intoxication
5
2
10
Threat or execution of Sanctions
1
5
Unauthorised Air Displays
5
2
10
Full Briefing Notes to be read by Attendees/Threat or execution of sanctions
1
5
Un-airworthy Aircraft
5
3
15
Permit to fly
2
10
Contravention of ANO/Rules of the Air
5
2
10
NPPL Training
1
5
Bad Circuit Etiquette
5
2
10
Safety Officer Vigilance by other Pilots
2
10
Poor Radio Discipline
1
3
3
A/G Traffic Information
1
1
Undisciplined Airmanship Behaviour
5
2
10
NPPL Training
1
5
Weak Event Management Decisions
5
2
10
Thorough briefing & Coordination by DS
1
5
Aircraft overshooting Runways
5
3
15
Pilots Responsibility to ensure aircraft capable of landing on sand/grass surface within published runway distance even in nil wind conditions/NPPL training
2
10
Risk Rating The Risk Rating is obtained by multiplying the Severity assessment by the Likelihood assessment.
A resultant figure of less than 6 indicates a low risk; a figure between 6 and 15 a medium risk; and a figure greater than 15 a high risk.
High-risk ratings should generally be deemed unacceptable and mitigation sought to reduce the rating to an acceptable level - medium or better.
Mitigation Mitigation action has been taken to reduce the highest risk ratings.
Examples:
Hazard
Mitigating Action
S
L
R
L’
S x L’
Mid-Air Collision
A/G Traffic Information
5
2
10
1
5
Accident involving Runaway Aircraft
Marshalling, start-up rules
5
3
15
2
10
Prop strike - spectator
Spectator tape, crowd barrier
4
3
12
2
8
Unauthorised Air Displays
Threat or execution of sanctions
4
3
3
2
8
L’ is new likelihood after reduction by mitigation
The content of the above table is for example only and does not imply, nor should you infer, a risk level.
Examples of Mitigating Actions
NPPL Training
Fuel shutoff valve
A/G Traffic Information
Airport Emergency Services
D&D
Forced landing training
1st Aid, Ambulance
Valid Permit
Marshals
Vigilance by other Pilots
Standard pre-flight brief
Airport Emergency Services
Mandatory Occurrence Reports - CA 1678 - Occurrence Report
Petrol receipts
Standard pre-flight brief
ATC, D&D
Threat or execution of sanctions
Final Rating The Final Risk Rating is the figure obtained when the Severity assessment is multiplied by the Mitigating Factor (reduced Likelihood) assessment.
The new resultant figure of less than 6 indicates a low risk; a figure between 6 and 15 a medium risk. A figure greater than 15 a high risk and should be re-mitigated.
Risk Assessment Audit Trail The Organising Body should record and retain the details of their risk assessment process, and furnish a copy to the BMAA.
Organisation The Event Organiser is C W Potts.
Name C W Potts
Address
Postal Code
Mob: 07941368902
Work: 07500028372
Fax: N/A
Email:
Authority Sanctions Available to Organiser/Airport Manager ATC file a CA 939 Report on Alleged Infringements of Air Navigation Legislation
Called to Tower - CA 1261 - ATC Occurrence Report
Mandatory Occurrence Reports - CA 1678
Call local CAA Regional Office/CAA Regulation Enforcement Office
Physical restraint
Police attendance
Member to member complaint procedure
Membership expulsion
Ejection from Beach landing Area
Policy
There will be zero tolerance with respect to any violation of Air Navigation Orders.
FULL INSTRUCTIONS FOR THE FLY IN ARE ATTACHED BELOW
HERE ARE A FEW PICTURES OF THE STRIP!
JOIN NORTHERN AVIATORS
NORTHERN AVIATORS are a group of pilots flying all sorts of aircraft based mainly in Northern England, Scotland and Ireland whose aim is to promote aviation in our respective areas, and encourage fly ins and social events and more interaction between airfields and aviators. The aim is also to have fun!
In order to improve communication between pilots and airfields we have set up a free forum for pilots to make new friends keep in touch with each other and see what is going on around the country.
For those who wish to join Northern Aviators please click on the link below.
In order to improve communication between pilots and airfields we have set up a free forum for pilots to make new friends keep in touch with each other and see what is going on around the country.
For those who wish to join Northern Aviators please click on the link below.